Managing literature with Citavi

Table of contents

Reference management with Citavi

The University Library of the HTW Berlin has a campus license agreement for the literature management software “Citavi Team – Literature Management and Knowledge Organisation. ” This includes both the Windows version and the Citavi Web extension with 5 GB of personal cloud storage. The program may be used by all members of the university at work and at home.

Citavi supports you in managing your literature, which you need for academic work (drafting dissertations, seminars or theses).

If the books have an ISBN, this number is sufficient and Citavi will get all the necessary bibliographic data (author, title, publisher, year, possibly the cover graphic and a short summary) from the Internet. Citavi researches over 4000 databases and library catalogues, manages and structures your collections of literature, quotations and ideas, and supports you with documentation and publications. With Citavi Web, you can also work anywhere you have an Internet connection – on any operating system, be it Mac OS, Windows or Linux. All you need is an up-to-date browser.

Literature can be easily tagged and categorized. The most important quotations can be taken from each text, systematically arranged and combined with your own ideas, thoughts and initial draft texts.
In addition, Citavi works with almost all word processors, including LaTeX editors. With a click, the collected quotations, thoughts and references are in the text and the list of cited literature is automatically created.

A detailed overview of the functions can be found on the provider’s website. Many questions can also be answered with the help of the knowledge database!

License terms

The University of Applied Sciences (HTW) Berlin may use an unlimited number of licenses of Citavi team as part of the campus license.
This offer applies to all students and employees of the HTW Berlin. Former members and/or former students of the HTW Berlin are excluded from use. More information can ba found under terms of use from QSR.

System requirements

For Windows version and the download you need:

Main storage:
recommend 4 GB RAM or more

System software:
Windows 10, Windows 8, Windows 7, Windows Vista or Windows Server 2008 (with all updates) respectively Windows Server 2012

For Citavi Web version an up-to-date browser is reccomended.

For more information, see the technical requirements in the Citavi 6 manual.

Working with the Cloud

Citavi 6 lets you save projects in the cloud. This is an option that can be selected at the beginning of a project in the Windows variant, but it is also possible to create and edit projects locally. The option of cloud storage cannot be deactivated, but must be selected or deselected with each new project.

Please note that personal data or security-relevant information should not be stored in the cloud. The cloud storage service should be used primarily for sharing private data. These are not subject to any restriction by the official data protection officer.

Before sharing data – personal or non-personal – you should always ask yourself if you really want to share it, as the recipient of the data can download it and distribute it in turn.

If only data without personal reference are exchanged or an exchange of public data with personal reference (such as all official data that can be seen from the person search) takes place, this is harmless. Data in the cloud can only be accessed for as long as you are a member of HTW Berlin.

Access the Windows Version

  1. Download Citavi
    You can download Citavi 6 here:
  2. Install Citavi 6
    Installation instructions can be found at
  3. Create Citavi account
    Register for a Citavi account at:
    Important: Your e-mail address of HTW-Berlin (* serves as authentication, registration with a freemailer address (web. de, GMX, Gmail, ...) is not possible.
    In your Citavi account, you will find your license details and instructions on how to enter them in Citavi.
  4. Login (if you already have a Citavi account)
    You can access an existing Citavi account directly at
  5. Activation
    The activation of Citavi 6 for Windows is no longer done by entering the license key, but by logging in with username and password from the Citavi account. You will get an email with a link to secure the mail adress. Please check your spam.

    The license key gives you the right to use Citavi on two computers (at home and at work) or on a USB stick.

Access to Citavi Web

  1. Registration of the Citavi account
    Register for an account at
    Important: Your e-mail address of HTW-Berlin (* serves as authentication, registration with a freemailer address (web. de, GMX, Gmail, ...) is not possible. Citavi will send an email to secure your email adress. Please click the link in the mail. 
  2. Login
    Log in via the link:
    You will receive the Pro version and access to Citavi Web including 5 GB of cloud storage for the duration of the campus lease.

Information and assistance

Online trainings for Citavi

The library offers digital training for Citavi regulary. New dates will be announced here. >>>